Quarries & aggregates
Automation for quarries, pits and stone yards that still run on tickets and Excel
AI automation for quarries and aggregate producers: fiscal note and weigh-ticket processing, ticket reconciliation, daily production reports, stone cutter tonnage tracking, dispatch and inventory.
Scale house software prices the load. Everything before and after it — fiscal notes, email orders, reconciliation, production logs, cutting output, inventory, billing packets — is still done by hand. That gap is where we work, and it is the most underserved back office in heavy materials.
- 10+ yrs
- Automation gap between aggregates and comparable industries
- Every load
- Reconciled against orders and notes, not sampled at month end
- Same day
- Billing packets ready instead of waiting for manual batching
Where the time goes
The problems we hear every time
Fiscal notes and tickets typed twice
Weights, products and prices arrive as PDFs, photos and paper, then get retyped into spreadsheets that drive billing — with the errors that implies.
Missing and duplicate tickets
Loads that never reach the invoice batch are revenue given away; duplicates and wrong weights become customer disputes and credits.
No real production number
Cutting lines, crushers and guillotines are logged on clipboards or not at all, so tonnage, waste and cost per ton are estimates.
Dispatch runs on phone calls
Orders arrive by email and phone, get written on a whiteboard, and drivers are coordinated by text with no record afterwards.
Inventory is a monthly guess
Stockpiles drift between surveys, so production planning and promises to customers rely on somebody's feel for the yard.
Slow billing, slow cash
Reconciling and batching tickets by hand pushes invoicing days or weeks behind the work that earned it.
The playbook
What we deploy for quarries & aggregates
Fiscal note & weigh ticket automation
Read every ticket, note and supplier invoice from email, PDF or a driver's photo; extract customer, product, gross and net weight, tonnage, truck, job site, price and tax; validate and push to sheets and accounting.
Ticket reconciliation & billing packets
Match tickets to orders and notes, flag duplicates, sequence gaps and weight mismatches, then group matched tickets into invoice-ready batches with backup attached.
Email order intake
Turn "5 loads of screenings Monday to the Elm St site" into a structured order, notify dispatch, and draft the confirmation reply.
Stone cutter & guillotine tonnage tracking
Camera and sensor piece counting and cycle time per operator, with dimension measurement and tonnage estimated from material density scoped as custom development and proven in a pilot. Estimates support production reporting and do not replace your certified scale.
Daily production report
Tons produced and sold, inventory movement, downtime, maintenance notes and trucking summary compiled automatically and in management inboxes each morning.
Dispatch, inventory & customer portal
Truck-cycle-aware scheduling suggestions, live stock positions from ticket and production flow, plus a portal where customers pull their own tickets, invoices and order status.
Your existing stack
We build on what you run today rather than replacing it.
Solutions behind this playbook
- AI Phone Reception & Call Automation
AI phone reception for small and mid-size businesses: 24/7 answering, appointment booking, call summaries, smart routing and automatic follow-up on every missed call.
- Document & Ticket Automation
AI document automation that reads fiscal notes, scale tickets, invoices and statements from email, PDF or a phone photo, validates them, and pushes structured data into your sheets and accounting system.
- Email & Order Intake AI
AI email intelligence that reads incoming mail, extracts orders and quote requests, categorises everything, drafts accurate replies and notifies dispatch or sales automatically.
- Production & Inventory Intelligence
Production tracking, counting and runtime measurement, daily production reports and inventory logic for yards, quarries, cutting lines and plants, built around cameras, sensors and on-site processing.
- AI Camera, Sensor & Equipment Automation
Webkms designs and builds custom systems that connect cameras, sensors and equipment to AI agents, dashboards, alerts and the business software you already use.
Cameras & sensors
Production and yard monitoring
Cameras, sensors and on-site processing for the parts of the operation no scale software sees. Examples below are illustrative; every project starts with an assessment and pilot.
Truck arrivals and queue time
Record when trucks arrive, how long they wait and how long loading takes, so turnaround times are measured instead of guessed.
Loading-zone activity
See which loading zones are busy or idle across the shift, and flag activity outside agreed hours.
Reconciliation with scale and dispatch
Match recorded loads to scale tickets and dispatch orders, and report the ones that do not line up.
Detail
How it plays out
From fiscal notes and Excel to same-day billing packets
How a quarry running on fiscal notes, email and spreadsheets gets to automated ticket capture, daily reconciliation and invoice-ready batches without touching its scale house software.
Read the detail
Measuring what the cutting line actually produced
Camera-based piece counting, dimension measurement and tonnage estimation for stone guillotines and cutting lines — the production number no scale ticketing system produces.
Read the detailQuestions we get asked
Do we have to replace Apex, Fast-Weigh or SMSTurbo?
No. Those systems stay. We read what they produce, automate the manual work around them — notes, emails, reconciliation, production, reporting — and push clean data back into them and into accounting.
Can you really track tonnage off a guillotine or cutting line?
Often, but it is proven on your line first. Counting pieces and measuring cycle time is the straightforward part. Measuring each piece and estimating weight from dimensions and material density depends on the material, lighting and camera position, so we test and calibrate it against your scale in a pilot. Estimated tonnage supports production reporting; it does not replace certified scale weights for sales or billing.
Our pit has poor connectivity. Does that matter?
No. Production processing runs on an on-site edge device and syncs when a connection is available.
Can we start with one module?
That is how most quarries start — usually fiscal note automation, because it removes hours of daily entry and pays for itself quickly. Modules are added one at a time from there.
Run a quarries & aggregates operation? Let's look at your numbers.
A 30-minute audit with real documents or call recordings, then a fixed-price quote for the first module.